PRIVACY NOTICE

This privacy notice details how BoxRec Limited ("BoxRec", "us", "we", "our") uses personal data.

We are committed to protecting and respecting your privacy. When you interact with us (including through the BoxRec website (https://boxrec.com)), you may provide, or we may collect, certain information from which you are personally identifiable (referred to as personal data). BoxRec is the "data controller", meaning that we decide the reasons why your data is used.

Please read the following notice carefully to understand our views and practices regarding your personal data and how we will fulfil our commitment to protecting and respecting your privacy.

CHANGES TO OUR PRIVACY POLICY

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. However, we advise that you check this page regularly to keep up to date with any necessary changes.

DATA THAT WE MAY COLLECT ABOUT YOU AND HOW WE USE IT

Please note that this section only covers information collected about consumer users. If you are an industry user e.g. an athlete, manager, promotor, trainer, judge or other official, or have any other role within the industry, a different notice applies to you. Please see here for information about the data we collect about you.

We may collect your email address when you create an account. You may also be provided with a username for this purpose. We also store your contact history (including forum posts). We use this information in order to provide you with the account services, including access to the forum and other features associated with your subscription (if any). We may also send you information about the services or otherwise contact you and, where you have consented, marketing materials. We may also use some of this information to fulfil our legitimate interests, or the interests of third parties (which may include you). These interests include the effective operation of our business, including maintaining the accuracy of our records.

We also anonymise and aggregate personal data (so that it does not personally identify you). This is not personally identifiable, so we are allowed to use this for any purpose (such as testing our systems and carrying out customer research and analysis). This may include technical or usage information from cookies, or similar. Please read the section on cookies carefully for more information.

DO WE TRANSFER/HANDLE YOUR DATA OUTSIDE OF THE UK?

We may share your personal data with external third parties that are based outside of the UK meaning that their processing of your personal data may involve a transfer of data to other jurisdictions.

Whenever we transfer your personal data out of the UK, we ensure a similar degree of protection is afforded to it by ensuring that appropriate safeguards are implemented to the extent required by law. Please contact us using the details set out below if you want further information on the specific mechanism used by us when transferring your personal data.

DISCLOSURE OF YOUR INFORMATION

We may disclose your personal information to the following types of third parties:

• our service providers who assist with things like IT infrastructure;
• companies who assist with our marketing and advertising activity; and
• third parties who help us detect fraud or criminal activity.

We may also need to disclose your personal information in the following circumstances:

• if we are required to do so by law or pursuant to a binding regulatory request;
• in the event that we sell or buy any business or assets we may be required to disclose certain of your personal data to the prospective seller or buyer of such business or assets; or
• in order to enforce or apply our terms of use and other agreements.

If we want to share your personal data with third parties for the purpose of them marketing their own products and services to you, we will always get your consent before doing so.

KEEPING YOUR DATA SECURE

We have implemented industry standard security measures to prevent unauthorised access to, use or loss of your data. We also make sure that third parties who need to handle your data when helping us to deliver our services are bound by appropriate confidentiality and security obligations.

Despite the security measures that we implement, please be aware that the transmission of data via the internet is not 100% secure. Therefore, we are unable to guarantee the security of any information which you transmit to us via the internet and any transmission is at your own risk.

HOW LONG WILL WE KEEP YOUR DATA?

We will keep your data for as long as required in connection with the original purpose for which that data was collected (e.g. for as long as you hold an account with us and/or where you are still happy to hear from us about our latest services).

Once you no longer wish to be engaged with us, we may still need to keep hold of your data if there is a legal reason for doing so (e.g. for tax purposes or where we are resolving a dispute with you), but we will only retain the data which is strictly necessary for such reason and thereafter, will remove this data from our systems.

THIRD PARTY SITES

This policy only applies to our website. If you leave our website via a link or otherwise, you will be subject to the policy of that website provider. We have no control over third party policies or the terms of the relevant third party website and you should therefore check their policy before continuing to access the site.

YOUR RIGHTS

You may have various rights under applicable data protection and privacy laws which entitle you, in certain circumstances, to:

• ask us for a copy of the personal data we hold about you;
• correct or update your personal data. You can do some of this yourself by logging into your account (if relevant), otherwise, please contact us and we can assist;
• request that we delete your personal data;
• object to the handling of your personal data;
• restrict the processing of your personal data;
• request the transfer of your personal data (or some of it) to a third party; or
• where you have provided your consent for something, you may withdraw this consent.

These rights are not absolute and we will let you know whether we are able to comply with your request.

Please contact us if you would like to exercise your rights, which you can do for free in most cases. There are some circumstances where we may charge a reasonable fee, for example where your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances. Otherwise, we will always respond within one month (unless there is a legal reason for us to take longer).

If it is not clear to us who is making the request, we may ask you to confirm your identity before we proceed.

You may also contact your national data protection authority if you have any concerns about the way we are handling your personal data. However, where possible, please speak to us first as we would appreciate the opportunity to help with your concern.

HOW TO OPT-OUT OF MARKETING

To unsubscribe from our newsletters or any other marketing emails, you simply need to click on the unsubscribe link at the bottom of the relevant communication you have received or update your account preferences. Alternatively, please contact us (as detailed below) to opt-out of these communications.

COOKIES

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive.

We use the following cookies:

Strictly necessary cookies. These are cookies that are required for the operation of our website. These essential cookies are always enabled because our website won't work properly without them. They include, for example, cookies that enable you to log into secure areas of our website.

Analytical or performance cookies. These allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you and remember your preferences (for example, your choice of language or region).

Targeting cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests.

You can set up your browser not to allow cookies and you can get more information about cookies here: http://www.allaboutcookies.org/

Third party vendors, including Google, use cookies to serve ads based on a user's prior visits to the site. Google's use of the DoubleClick cookie enables it and its partners to serve ads based on your visit to BoxRec and/or other sites on the internet. You may opt out of the use of the DoubleClick cookie for interest-based advertising by visiting: https://youradchoices.com/

To update your consent choices click here

CONTACT

Questions, comments and requests are welcomed and should be addressed to [email protected]